The Logistics Assistant is responsible for supporting the Logistics Officer on all Supply Chain Management activities in the Base. She/he provides when required support to other areas.
Objective 1: Supply Chain Management
- Receive and process the Procurement Requests and updating the Procurement Follow-Up (PFU), and Contract Follow-up (CFU)
- Maintain the Supplier’s list updated
- Collect data on the market (market surveys) and local suppliers in his/her zones and in
- other strategic areas if required,
- Conduct technical inspections to the suppliers during the selection process and during the implementation,
- Liaise with the Logistics Officer and logistics assistant – warehouse keeper for the reception of the procured goods,
- Provide support to the logistics assistant – warehouse keeper in the control of stock management when absent or support is required,
Objective 2: Procurement
- Review and validate the information filled in the received PRs (specification, delivery times, prices…), Cross-check the items on PR with market prices and stock availability before starting the procurement and provide feedback or request modifications if necessary,
- Ensure the respect of the deadlines and procedures for the procurements managed,
- Manage procurement dossiers and prepare all relevant documentation (preparing RFQ,
- collection of quotations, negotiation with suppliers, SPO / contracts, collecting invoices,
- etc), leading on Direct Purchase dossiers and Framework Agreement executions and supporting the logistics officer on other procedures when needed,
- Maintain a proper communication with the suppliers,
- Provide updates to the requestors on the status of the procurements,
- Revise the Delivery Notes and the full compliance of the PDs before its closure,
- Archiving all documentation related to Procurement Dossiers in digital and physical forms and inform the requester department when a PD is closed in order to prepare the Payment Request.
- Ensure the cash advance and Logistics Petty Expenses (LPE) in the area are properly followed and closed on monthly basis,
- Support the Logistics Officer and the Logistics Technical assistant in the Area and the logistics colleagues in other Areas on procurements, when necessary,
Objective 3: General support (10%)
- Providing temporary support to other base / area logistics teams when needed
- Translate documents (Arabic to English or vice-versa) when requested,
- Gather and submit the relevant data as per requirements to support on monthly and ad-hoc reporting
- Participating in regular meetings and field visits
We offer immediate Incorporation into a multicultural, professional, and innovative organization with the possibility of participating in projects with high social impact.
- Contract Length: 08 months.
- Based in: Middle Area.
- Salary: according to Action Against Hunger salary scale.
- We provide workman compensation and health insurance.
- In addition, Action Against Hunger covers food and transportation allowances for a fully worked month.
- Emotional care service at the service of the employee and family.
- 21 days holidays for year.
Application Procedure:
Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position.
Action Against Hunger has a commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies.
Applications will be accepted up to and including 22nd March 25
Only those candidates pre-selected for a test and an interview will be contacted.
Note. - Given the urgency of this position, the vacancy may close before the deadline. For more information about this position, visit our website www.accioncontraelhambre.org. In case you do not find the job advertisement published here, it means that the selection process has been closed.