Objective 1: Coordinate logistics at national level
Tasks:
Internal coordination of the logistics team in the Country Office:
- 1) Allocation of workload and resources between Bases.
- 2) Management and follow-up of logistics staff and functional management of Base Logistics Officers
- 3) Management and follow-up to the ER Flying Logistics Manager when deployed and while based in Sudan
- 4) Ensure compliance and support the standardization of logistics procedures and templates, particularly at the base level.
- 5) Dissemination and implementation of Action Against Hunger´s logistics procedures (KitLog) and strategy.
- 6) Ensure the compliance of the whole logistics operations to Action Against Hunger´s Good Business Regulations, Code of Conduct and Charter of Principles
- Drafting of Proposals and Reports to donors:
- 1) Ensure proposals are in line with the Country Office´s Logistics Strategy and take into account logistics costs, logistics needs and the logistics context in the intended implementation areas.
- 2) Creation of accurate reports to donors on all logistics aspects defined by their policy (including stock, equipment, fleet and procurement).
Supervision of the supply chain:
- 1) Ensure implementation and monitoring of Action Against Hunger´s Supply Chain Management Tools.
- 2) Monitor the work carried out by the Logistics Department .
- 3) Monitor and ensure the compliance with Action Against Hunger and donors logistics procedures.
- 5) Implementation of the anti-fraud policy and its tools within the logistics department.
Budgeting:
- 1) Prepare the logistics part of the Country Office´s annual budget.
- 2) Contribute to any budget/proposal to be submitted to donors as part of a proposal.
- 3) Validate the monthly logistics expenditure forecast for all Bases.
Reporting, analysis and information management:
- 1) Control and analyse the Country Office´s Logistics costs.
- 2) Consolidate, monitor and analyze any data submitted by the Bases.
- 3) Analyse and optimise equipment use.
- 4) Ensure the implementation of Action Against Hunger´s Archiving Policy.
- 5) Prepare responses to any donor requirements and audits at any level.
- 6) Ensure the Monthly Reporting requirements to Headquarters are met by the Country Office.
Communication Management:
- 1) Implement adequate and relevant communication systems.
- 2) Analyse new requirements and the cost/efficiency of existing systems.
- 3) Implement Action Against Hunger´s IT policy in the Country Office.
Equipment Management:
- 1) Create and implement an equipment policy for the Country Office.
- 2) Ensure the adequacy of equipment to suit requirements and users.
- 3) Manage equipment according to Action Against Hunger and donors’ guidelines.
- 4) Ensure the correct and documented transfer of equipment on completion of projects.
- 5) Ensure an efficient management of equipment in the Country Office.
Fleet Management
- 1) Ensure an efficient fleet planning and management in the Country Office.
- 2) Create and disseminate a vehicle use policy.
- 3) Ensure efficient transport of staff within the Country Office.
- 4) Monitor the maintenance and control of vehicles in accordance with Action Against Hunger´s procedures.
Emergency Preparedness and Response
- 1) Contribute to the creation and regular updating of the Country Office´s Emergency Preparedness and Response Plan.
- 2) Train and prepare the logistics teams on emergency response according to the Country Office´s Emergency Preparedness and Response Plan.
- 3) Set up and manage emergency stocks when applicable.
Objective 2: Contribute to the definition of Country Office strategy
Tasks:
- Contribute to the definition of the logistics component of the Country Office´s strategy with information, hard data and clear planning.
- Develop, update and disseminate the Country Office´s Logistics Strategy.
- Contribute to the implementation of the carbon footprint reduction plan over the Country Office and ensure collection of data to measure our contribution to Co2 e Country Offices Contribute to discussions within the Country Office´s Coordination Team as needed.
Objective 3: Line-management of the logistics team in Sudan, and technical management of and support to Base Logisticians in the Bases
Tasks:
- Ensure the cohesion and good communication within the department.
- Develop and monitor individual action plans for every member of the department.
- Contribute to the Country Office Training Plan and monitor its implementation within the logistics department.
- Provide technical support to the Base Logistics Officers through weekly calls and regular field visits.
- Evaluate the performance of every team member and contribute to the development their relevant skills.
Objective 4: Support humanitarian activities of Action Against Hunger
Tasks:
- Support any emergency interventions by Action Against Hunger in Sudan.
- Be available to be deployed in the field for new emergencies as requested by line manager.
- Ensure emergency supply/service (framework) agreements in place to support timely emergency response
Objective 5: Operational support to the Country Office´s security management Advise the Country Director on matters related to security management.
- Contribute to analyse the Country Office´s operational context.
- Contribute to the design and on time update of the operational component of the Country Office´s Security Plan package.
- Contribute to monitor the compliance of all staff with the Country Office´s security regulations.
- Ensure the compliance of all personnel under his direct management with the Country Office´s security regulations.
- Ensure physical status and availability of contingency measures and equipment (e.g. hibernation boxes, back-up vehicles).
- Coordinate and ensure regular updating of Business Continuity Plans of the Country Office, including bases Coordinate and ensure timely revisions/updating and validation of Security plan of the Country Office, including bases and SOPs are revised on regular basis Support Risk Assessment and Management in the Country Office
Training: University Degree
Technical specific knowledge:
- Experience in logistics management with an INGO in the Sudan.
- Knowledge of donor guidelines and procedures.
- Ability to work strategically.
- Good analytical skills.
Previous experience (years):
- At least 3 years of previous field experience in a relief NGO in the logistics department.
- At least 2 years of experience as Head of Logistics.
- Experience working with and supporting people remotely.
Knowledge of Action Against Hunger: Understanding of Action Against Hunger’s programmes and policies.
Languages: English mandatory, Spanish & Arabic is a plus.
IT systems:
- MS Office very strong command.
- Advanced level of Excel.
Mobility (national/ international): Yes
Commitment to Gender Equality: Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.
We offer immediate incorporation to a dynamic international network with the following remuneration package:
- Formal work contract: 24 months renewable.
- Base: Port Sudan (Sudan)
- Salary: according to Action Against Hunger salary scale and to candidate’s previous experience.
This packaged includes:
- Expatriate insurance (health, live, repatriation, travel, etc.)
- Break flights/trips to defined area: (break per diem: 215 EUR)
- Yearly holiday return flight ticket
- Accommodation and housing expenses (in shared guest house)
- Travel costs to and from the mission.
- 28 working days of paid leave per year
- Emotional care service at the service of the employee and family.