Base Finance-Logistics Officer - Cotabato (Filipino Nationals Only)/10462


Duration : Dec 2025
Start date : ASAP
You'll contribute to ending world hunger by ...
  • Responsible for the development, implementation and monitoring of all logistic components in the base.  The objective is to provide the best and most efficient Logistics support to the base strengthening the disaster prevention and improving the efficiency of the response to Humanitarian crises in the Philippines 
  • Ensure sound accounting and financial management according to the procedures defined for the mission and within the Action Against Hunger financial management framework. To ensure that Action Against Hunger Administrative and Financial Procedures are put into operation efficiently
  • Commit to abide and promote the organization’s Charter of Principles, Code of Conduct, ethical policies(Safeguarding, Harassment, Anti-Bribery, Fraud, Corruption, etc.), sectorial policies and security protocols.
  • Be available to respond to any emergency response assessments or projects should there be a need.

Key activities in your role will include

Objective 1: Overall logistical lead and support to the Base

  • Ensure that Action Against Hunger infrastructure is adequately set up in terms of offices, guest house, warehousing and storage facilities.
  • Ensure that Action Against Hunger’s logistics and quality control procedures are implemented using the Kit Log V3
  • Represent the Logistics when appropriate with external organisations such as the Logistics Cluster.
  • Provide effective and timely field logistics support to the project.

Support and supervision of the supply chain:

  • Implementation and monitoring of the procurement and quality control tools
  • Ensure transparency and accountability in all aspects of procurement and other supply chain procedures
  • Establish strong relations with local suppliers and set up a supplier data base
  • Implement Action Against Hunger supply chain procedures and compliance with donor regulations
  • Responsible for adherence to the charter of principles and the ethics code. Implementation of the anti-fraud policy within the logistics department 

Communication Equipment:

  • Ensure effective use and maintenance of Action Against Hunger communications equipment such as satellite phones, BGAN’s and VHF radios
  • Analysis of new requirements and the cost/efficiency of existing systems

Equipment Management:

  • Ensure that all Action Against Hunger equipment is registered and accounted for according to Kit Log V3
  • Manage and maintain equipment according to internal and donors’ guidelines
  • Ensure the correct and documented transfer of equipment on completion of projects

Fleet Management Support:

  • Fleet planning (renewal, monitoring) and the establishment of usage rules according to requirements
  • Management and supervision of mission transport and vehicles (rented and purchased).
  • Supervision and planning of vehicle movements within the areas.
  • Initiate and/or monitor the maintenance and control of vehicles in accordance with Kit Log v3 procedures

Logistics Reporting:

  • Maintain regular and effective communication with the Logistics Coordinator
  • Provide logistics updates and reports to the Logistics Coordinator as required.

Objective 2: Lead financial management of the base

  • Analyzing the consistency of cash forecasts with the BFU and keeping the Finance Department and Team Leader informed
  • By the structure of the financing plan, taking part in allocating costs to the D3CM UNICEF contract.
  • Analyse that projected expenses is in line with the approved budget. 
  • Anticipating and monitoring financial risks (budget overspends, increased costs, lost invoices, lost deposits etc.) and keeping the Finance Manager and Team leader well informed.

Objective 3: Ensure appropriate bank management of the project

  • In charge of all the bank accounts of the project. 
  • Supervise update bank book on daily basis according to each transaction.
  • Since Action Against Hunger is using an internet banking system, it is necessary to make sure that for each transaction we have enough support documents in place.
  • Implement and respect the Action Against Hunger authorization expenses procedure, requiring the authorization from the Country Director or Team Leader in all payment transactions and supporting documentation
  • Make the necessary exchange and other bank operations, such as bank reconciliations.
  • Responsible for collating forecast of expenditures of the mission for 3 months – deadline on / or before the 13th (1st fortnight) and the 26th (2nd fortnight). 
  • Ensure that the funds are available in the base to accommodate project needs and settle obligations. Coordinate requests, if necessary, with other bases for unresolved fund issues.
  • In charge of keeping trace of any communicated documents with bank and keeping a copy of said documents in separate folders. 

Objective 4: Ensure appropriate cash management of the project

  • Manage the cash books and cash boxes daily, on computer, following up and keeping the books of advances, respecting at any time the following rule: Balance of the book = cash count + unjustified advances.
  • Release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the Country Director or Team Leader and the Logistics department.
  • Implement and respect the Action Against Hunger authorization expenses procedure, requiring the authorization from the Country Director or Team Leader in all payment transactions and supporting documentation. 

Objective 5: Accountancy and budget management

  • Follow up the monthly expenditures of the base according to the monthly budget given at the beginning of the month (validated forecast of expenditures).
  • Check invoices/receipts: matching with the corresponding internal order form for the amount and the description of items in the base.
  • Give the appropriate codification on all the invoices (budget lines, accounting codes).
  • Follow up about kind contributions with partners and beneficiaries and report to Admin coordinator.
  • Make sure that for kind contribution Action Against Hunger has justified support documents.
  • Maintain an up-to-date and accurate accounting system ensuring daily data entry in AGRESSO.
  • Do field visits in case of need.
  • Check partners’ report and vouchers, making sure that reports coincide with Agresso and are in line with the signed contract.

Objective 6: Safety and Security

  • Respect the Security rules of Action Against Hunger and coordinate with the Base Security Officer / Head of Base for any security issues relating to work
  • Report any security or other incidents in the field that may interrupt project activities and safety of staff directly to Base Security Officer / Head of Base.

Do you meet the profile required criteria?
  • Bachelor’s degree in Logistics, Supply Chain Management, Engineering, Economics, Management, Business Management/Administration or business-related area.
  • Knowledge of procedures on procurement, warehousing, supply chain; 
  • Knowledge of Admin procedures is compulsory; Sound knowledge of accounting and finance.
  • Previous experience in the humanitarian and stock management would be an asset
  • Has experience working in an emergency response (conflict setting desirable).
  • English and Filipino required. Knowledge in speaking Bisaya and Maranao is an advantage.
  • Windows Domain Good knowledge of MS-Office (Excel, Word ,PPT) and accounting software (AGRESSO)
  • Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Our remuneration package:
  • Compensation: based on Action Against Hunger grid.
  • Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
  • Project-based Employment


Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.

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