Objective 1 : Program Management (30%)
- Ensure effective day-to-day operational management of field activities, ensuring adherence to program tools, logistics, communications, transport, HR, and finance procedures.
- Coordinate closely with technical teams to support the implementation and monitoring of projects in line with organizational standards.
- Participate in field assessments, monitoring visits, and evaluations to inform program planning and quality improvement.
- Maintain accurate and timely documentation of project implementation, including internal reports and meeting minutes.
- Support the preparation of internal reports and inputs for donor reporting, in coordination with technical and support teams.
- Monitor progress toward project objectives and outputs and support field teams in identifying and addressing implementation challenges.
- Collaborate with key staff to set monthly goals and review progress regularly.
Objective 2 : Human Resources Management & Capacity Building (20%)
- Ensure adherence to Action Against Hunger’s internal regulations, procedures, and ethical principles by all field staff.
- Supervise and support project and support staff at the field level, conducting regular performance evaluations using standard tools.
- Identify capacity-building needs and support the implementation of relevant training and coaching activities in coordination with the HR department and technical coordinators.
- Contribute to the development of a positive team environment that promotes learning, accountability, and staff well-being.
- Support the onboarding and integration of new staff at the field level.
- Promote gender balance and inclusive practices in team management and recruitment processes.
Objective 3 : Ensure effective intra-base and external coordination (10%)
- Coordinate regular planning and review meetings with field staff to ensure alignment across technical and support teams.
- Promote effective communication and collaboration between departments to support smooth program implementation.
- Monitor administrative and financial processes at the field level in coordination with the base administrator, ensuring compliance with procedures.
- Represent the organization in local coordination meetings and maintain constructive relationships with local authorities, partners, and community stakeholders.
- Support the Head of Base in identifying local partnership opportunities and assessing partner capacity when needed.
- Contribute to the collection of field-level inputs for proposal development and reporting, in collaboration with technical and support teams.
- Ensure that lessons learned and outcomes from field activities are documented and shared internally and with relevant local stakeholders.
- Participate in sector coordination mechanisms at the local level, particularly in WASH, Shelter, Nutrition, and PSS.
Objective 4 : Logistics and Administration (20%)
- Monitor the implementation of logistics, administrative, and financial procedures at the field level, ensuring compliance with Action Against Hunger’s standards and tools.
- Support the application of logistics policies and practices as outlined in the Logistics Kit, in coordination with the logistics and admin teams.
- Supervise the timely submission of monthly logistics and administrative reports, including accountancy and procurement documentation.
- Collaborate with the base administrator to ensure accurate tracking of expenses and identify opportunities for cost-efficiency.
- Participate in budget monitoring and financial planning discussions at the field level, providing inputs to the Head of Base and admin team.
- Ensure that all administrative and financial activities in the field office are conducted transparently and in line with mission-level procedures.
- Maintain regular communication with the Administration Coordinator on key financial and administrative matters.
Objective 5: Security Management (20%)
- Monitor the local security context through regular collection and analysis of field-level information.
- Identify potential security risks and support the implementation of mitigation measures in coordination with the Head of Base and Logistics Coordinator.
- Ensure compliance with Action Against Hunger’s security procedures and guidelines among field staff.
- Promote awareness of the organization’s security management system and ensure staff adherence to safety protocols.
- Report security incidents and updates to the Logistics Coordinator and Head of Base as required.
- Participate in security briefings and contribute to field-level updates to the security plan when requested.
Objective 6 : Support humanitarian activities of Action Against Hunger
- Support emergency interventions and rapid response activities in line with the Field Manager’s capacity and availability.
- Contribute to any field-level activity that advances the organization’s humanitarian objectives.
- Promote gender balance and inclusivity in recruitment and team composition at the field level.
Objective 7 : Gender & Safeguarding
- Foster a safe, respectful, and equitable working environment by applying Action Against Hunger’s gender policy and anti-harassment protocols.
- Ensure awareness and compliance with safeguarding policies among field staff and partners.
- Report any safeguarding concerns in accordance with organizational procedures.