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Objective 1: Strengthen and Oversee Supply Chain Management 

Tasks

1

Ensure compliance with ACF procurement procedures and donor regulations.

2

Supervise procurement processes, including supplier selection, tendering, and contract management.

3 

Maintain and update the Procurement Follow-Up (PFU) and Supply Plan (SP).

4 

Support local partners in procurement processes and build their capacity.

5

Monitor market trends and supplier performance to ensure cost-effectiveness and quality.

6

Ensure proper stock management, including storage conditions, inventory control, and reporting.

Objective 2: Strengthen and Oversee Warehouse

1

Supervise the Warehouse Assistant in managing and organizing the reception, storage and dispatch of all supplies at the store

2

Supervise the Warehouse Assistant in Ensuring all requests of stock are sent and delivered to the requesters in a timely manner

3

Ensure and control the quality/quantity of all supplies ordered and delivered.

4

Support the Warehouse Assistant in monitoring the quality of products at the time of reception, in coordination with the program team and pay special attention to expiration date

5

Support the Warehouse Assistant in regularly reporting the weekly and monthly stock situation to the relevant department and logistics manager

6

Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Procurement team.

Objective 3: Strengthen and Oversee Fleet

1

Assist in managing fleet operations, including vehicle planning, fuelling, maintenance, and cost control.

2

Organise weekly drivers meeting every Thursday and share minutes of the meeting with Logistics manager

3

Contribute to energy management strategies, including generator and solar system maintenance.

4

Supervise the Log Assistant in Ensuring that the administrative documents for all vehicles are available, filed and monitored.

5

Coordinate with the Head of Guards and Head of Drivers to ensure operational efficiency and safety.

6

Receive all car incidents reported and prepared by the Log Assistant and share with the Logistics Manager.

7

Supervise the Log Assistant in Organizing the schedule of vehicle movements and drivers at Gaza office.

Objective 4: Reporting and Analysis

1

Collect and analyse monthly data reports for inventory, stocks, running costs of vehicles and generators

2

Complete report documentation for consolidation (CFU, PFU, samples inventory, consumptions grids for vehicles & generators, maintenance follow up, inventory list)

3

Prepare monthly logistics reports for the Logistics Manager and Head of Base.

4

Contribute to the development of analytical tools to assess logistics performance.

5

Support the Logistics Manager in reporting to HQ and during their absence.

6

Give daily report to the Logistics Manager about the progress of the logistics activities

Objective 5: Team Management and Capacity Building 

Tasks

1

Supervise the Logistics staff under the positions responsibility to ensure effective task execution and adherence to deadlines.

2

Monitor individual and team performance, providing regular feedback and conducting performance evaluations.

3

Identify capacity gaps and lead training and coaching initiatives to strengthen team competencies in logistics, procurement, and technical areas.

4

Foster a collaborative and respectful team environment that encourages continuous improvement and professional development.

5

Supervise and support the logistics team to ensure effective task execution and adherence to deadlines.

Objective 6: Compliance 

Tasks

1

Ensure strict adherence to ACF’s logistics, procurement, and security policies and procedures.

2

Promote a culture of accountability, transparency, and integrity within the logistics team.

3

Implement and monitor anti-corruption measures, ensuring compliance with ACF’s Code of Conduct and zero-tolerance policy on fraud and corruption.

4

Ensure accurate documentation, archiving of procurement files and contracts, and data management with strong attention to detail.

5

Archive all hard copies linked to procurement, organize and classify all the procurement in order to prepare the audit.

Objective 7: Strengthen and Oversee Premises

1

Supervise the Log Assistant in ensuring the staff collective space is in good working condition (tidiness, water, equipment functioning)

2

Supervise the Log Assistant in ensuring the timely repair whenever needed in the office and guesthouses

3

Supervise the Log Assistant in ensuring regular update of the asset and equipment/furniture’s list at the Guest House and office

4

Ensure proper premises follow-up, prepare the rent renewal files and payment of ACF offices and guesthouses are done on time.

5

Support premises and facilities management, including maintenance, leasing, and security compliance.

6

Ensure daily monitoring of all internet modems and equipment to ensure they are operational and charged.

Objective 8: Strengthen and Oversee Equipment

1

Supervise the Log Officer in ensuring the ACF equipment are tagged and furniture’s are identified according to ACF procedures.

2

Supervise the Log Officer in ensuring the equipment locations are updated and check the availability of the equipment on a regular basis in all designated places.

3

On a regular basis check that all equipment is working properly (gas cooker, printer, scanner, microwave, refrigerators…)

4

Supervise the Log Officer in ensuring the update of the inventory list and the asset register.

5

Participate in ICT equipment management, ensuring functionality, security, maintenance, and user support.

Education/Training:

University Degree – Advantage if related to Supply Chain, Logistics, Business Administration or equivalent training, e.g MCIPS, CILT.

Technical specific knowledge:

- Strong knowledge of procurement, supply chain management, fleet and facilities management, and inventory control.

- Skilled in stock management, procurement follow-up, and supply planning.

- Knowledge of fleet, facilities, energy, and ICT systems management. 

- Ability to support and eventually lead technical logistics operations including vehicle management, premises maintenance, and energy efficiency.

- Familiarity energy/resource efficiency.

- Understanding of donor compliance requirements and humanitarian logistics standards

- Proficient in procurement planning, supplier management, and compliance with donor and ACF procedures.

Key competencies and personal attributes

• Experience in supervising and mentoring logistics teams.
• Skilled in performance management, training, and team development.
• Strong planning and analytical skills to optimize logistics performance and support programmatic goals.
• Proactive in identifying challenges and implementing innovative, practical solutions.
• Maintains effectiveness and decision-making capacity in high-stress or emergency situations.
• Works effectively with cross-functional teams and external stakeholders, with strong interpersonal and communication skills.
• Able to work in multi-cultural environments.

Previous experience (years):

Minimum of 4 years’ experience in logistics and procurement, preferably in humanitarian or NGO contexts.

Humanitarian sector knowledge:

Knowledge of Humanitarian Supply Chain and Operations an advantage

Organisation knowledge:

Knowledge of ACF Logistics procedures an advantage.

Languages:

Fluent in Arabic and English

IT systems:

Strong Knowledge of Windows Domain, Office 365, and IT network maintenance needed. Power BI, Supply Chain information Systems, GIS software is a plus.

Mobility (national/ international)

National position only

Commitment to Gender Equality

Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.