The Assistant Accountant will provide support to the Capital Admin Manager and Mission accountant and wider finance team by helping to prepare financial statements, and accounts, processing invoices and payments, preparing VAT and NRT documents and supporting the Beirut Finance Department archiving.
General Objectives:
- Regular use of Agresso based eFMT to do the financial management of the mission.
- Adapt financial management to the “shared cost” policy using the existing tools (CCP, Post back and Timesheet files).
- Strengthened mission autonomy: monthly review of M1 file, SFIN mission meeting, generation of financial alerts.
- Accounting closing at month + 5 days with a strengthened accounting closing to achieve quality financial information.
- Mission regularization of all contracts with financial report submitted to donors.
- Digitization in TEAMS of 100% of documents supporting the mission accounting closing.
- Regular preventive controls: no delay, identification of risk before the audit takes place.
- Use of GESPRA “audit module” as audits follow up tool: audit plan follow up, analysis, risk.
- Consolidation in TEAMS of each contract dossier’s supporting documents.
Objective 1: To ensure the appropriate accounting registration of Coordination office (50%)
- Support in the basic accounting closure by the 5th of each month as per ACF procedures (accounting closure checklist).
- Ensure the preparation of the monthly accountancy documentation : cash and bank reconciliation and bank statements that should be double signed, the monthly closing checklist and upload them into NHF.
- Record all transactions in the post backs ensuring the accuracy of all information in line with Action Against Hunger Procedures (descriptions, CCOST, accounting codes, supplier codes, etc.) and post them in Agresso ; Also Record the transactions (cash, payables, payroll) ensuring all balances are correct and the correct allocation of all expenses as per the PRs and CCP
- Revise, on weekly basis, accounting codes and parameters to ensure a good quality of the financial and analytical accountancy.
- Support in the matching of all treasury and payables accounts related to ACF Coordination Office.
- Revise the coherence between accounting codes and analytical categories, including local partners registration
Objective 2: To ensure the appropriate physical and digital archiving of all financial supporting documents (40%)
- Keep all bank, financial and tax supporting documents organized and secured at all time as per the physical and digital archiving Policy.
- Support the consolidation of all financial supporting documents of the mission assuring the correct naming of the documents.
- Report to line manager any missing or incomplete documents.
- Participate in the preventive controls requested by HQ and Capital Administrator in a monthly basis.
- Support and Participate in in the Audits when required by HQ, Admin Coordinator and Capital Manager
- Support on the consolidation of contract archiving as per ACF Procedure
Objective 3: Security (5%)
- Respect the security rules specified in the mission and capital base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
- Communicate to the security managers of the working location any security related information or noncompliance with the security plan.
- Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.
Objective 4: Support humanitarian activities of Action Against Hunger (5%)
- Support the emergency interventions of the organization as per the employee’s abilities.
- Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
- Promote gender equality within the humanitarian and/or development work.