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• Ensure coordination between Logistics and the other departments in the Country Office, to provide the adequate level of support to Action Against Hunger operations in Sudan.
• Manage the Logistics department, monitoring its performance in all the processes related to Logistics and Supply Chain to ensure they are in line with the Country Office´s Logistics Strategy, policies and guidelines.
• Draft the Country Office´s Logistics Strategy and collaborate with the other members of the Coordination team in creating the Country Office´s Strategy.

Objective 1: Coordinate logistics at national level 

Internal coordination of the logistics team in the Country Office:

• Allocation of workload and resources between Bases. 
• Management and follow-up of logistics staff and functional management of Base Logistics Officers 
• Management and follow-up to the ER Flying Logistics Manager when deployed and while based in Sudan 
• Ensure compliance and support the standardization of logistics procedures and templates, particularly at the base level. 
• Dissemination and implementation of Action Against Hunger´s logistics procedures (KitLog) and strategy. 
• Ensure the compliance of the whole logistics operations to Action Against Hunger´s Good Business Regulations, Code of Conduct and Charter of Principles 
• Drafting of Proposals and Reports to donors: 
• Ensure proposals are in line with the Country Office´s Logistics Strategy and take into account logistics costs, logistics needs and the logistics context in the intended implementation areas. 
• Creation of accurate reports to donors on all logistics aspects defined by their policy (including stock, equipment, fleet and procurement). 

Supervision of the supply chain:

• Ensure implementation and monitoring of Action Against Hunger´s Supply Chain Management Tools. 
• Monitor the work carried out by the Logistics Department . 
• Monitor and ensure the compliance with Action Against Hunger and donors logistics procedures. 
• Implementation of the anti-fraud policy and its tools within the logistics department. 

Budgeting:

• Prepare the logistics part of the Country Office´s annual budget. 
• Contribute to any budget/proposal to be submitted to donors as part of a proposal. 
• Validate the monthly logistics expenditure forecast for all Bases. 

Reporting, analysis and information management:

• Control and analyse the Country Office´s Logistics costs. 
• Consolidate, monitor and analyze any data submitted by the Bases. 
• Analyse and optimise equipment use. 
• Ensure the implementation of Action Against Hunger´s Archiving Policy. 
• Prepare responses to any donor requirements and audits at any level. 
• Ensure the Monthly Reporting requirements to Headquarters are met by the Country Office. 

Communication Management:

• Implement adequate and relevant communication systems. 
• Analyse new requirements and the cost/efficiency of existing systems. 
• Implement Action Against Hunger´s IT policy in the Country Office. 

Equipment Management:

• Create and implement an equipment policy for the Country Office. 
• Ensure the adequacy of equipment to suit requirements and users. 
• Manage equipment according to Action Against Hunger and donors’ guidelines. 
• Ensure the correct and documented transfer of equipment on completion of projects. 
• Ensure an efficient management of equipment in the Country Office. 

Fleet Management

• Ensure an efficient fleet planning and management in the Country Office. 
• Create and disseminate a vehicle use policy. 
• Ensure efficient transport of staff within the Country Office. 
• Monitor the maintenance and control of vehicles in accordance with Action Against Hunger´s procedures. 

Emergency Preparedness and Response

• Contribute to the creation and regular updating of the Country Office´s Emergency Preparedness and Response Plan. 
• Train and prepare the logistics teams on emergency response according to the Country Office´s Emergency Preparedness and Response Plan. 
• Set up and manage emergency stocks when applicable.

Objective 2: Contribute to the definition of Country Office strategy 

• Contribute to the definition of the logistics component of the Country Office´s strategy with information, hard data and clear planning. 
• Develop, update and disseminate the Country Office´s Logistics Strategy. 
• Contribute to the implementation of the carbon footprint reduction plan over the Country Office and ensure collection of data to measure our contribution to Co2 e Country Offices Contribute to discussions within the Country Office´s Coordination Team as needed.

Objective 3: Line-management of the logistics team in Sudan, and technical management of and support to Base Logisticians in the Bases 

• Ensure the cohesion and good communication within the department. 
• Develop and monitor individual action plans for every member of the department. 
• Contribute to the Country Office Training Plan and monitor its implementation within the logistics department. 
• Provide technical support to the Base Logistics Officers through weekly calls and regular field visits. 
• Evaluate the performance of every team member and contribute to the development their relevant skills.

Objective 4: Support humanitarian activities of Action Against Hunger 

• Support any emergency interventions by Action Against Hunger in Sudan. 
• Be available to be deployed in the field for new emergencies as requested by line manager. 
• Ensure emergency supply/service (framework) agreements in place to support timely emergency response

Objective 5: Operational support to the Country Office´s security management Advise the Country Director on matters related to security management.

• Contribute to analyse the Country Office´s operational context.
•  Contribute to the design and on time update of the operational component of the Country Office´s Security Plan package. 
• Contribute to monitor the compliance of all staff with the Country Office´s security regulations. 
• Ensure the compliance of all personnel under his direct management with the Country Office´s security regulations. 
• Ensure physical status and availability of contingency measures and equipment (e.g. hibernation boxes, back-up vehicles). 
• Coordinate and ensure regular updating of Business Continuity Plans of the Country Office, including bases Coordinate and ensure timely revisions/updating and validation of Security plan of the Country Office, including bases and SOPs are revised on regular basis Support Risk Assessment and Management in the Country Office

• Education & Training: Bachelor’s degree in Project Management, Development Studies, Logistics, Supply Chain or a related field.

• Technical specific knowledge:

  • Experience in logistics management with an INGO in the Sudan.
  • Knowledge of donor guidelines and procedures.
  • Ability to work strategically.
  • Good analytical skills.

• Previous experience (years):

  • At least 3 years of previous field experience in a relief NGO in the logistics department.
  • At least 2 years of experience as Head of Logistics.
  • Experience working with and supporting people remotely.

• Knowledge of Action Against Hunger: Understanding of Action Against Hunger’s programmes and policies.

   Languages: English mandatory, Spanish & Arabic is a plus.

  IT systems:

  • MS Office very strong command. 
  • Advanced level of Excel.

• Mobility (national/ international): Yes

  Commitment to Gender Equality: Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

We offer immediate incorporation to a dynamic international network with the following remuneration package:

• Formal work contract: 24 months .
• Base: (Sudan)
• Salary: according to Action Against Hunger salary scale and to candidate’s previous experience.

This packaged includes:

• Expatriate insurance (health, live, repatriation, travel, etc.)
• Break flights/trips to defined area: (break per diem: 215 EUR)
• Yearly holiday return flight ticket  
• Accommodation and housing expenses (in shared guest house)
• Travel costs to and from the mission.
• 28 working days of paid leave per year
• Emotional care service at the service of the employee and family.

Notes:

• Candidates may be contacted for other suitable positions within Action Against Hunger.  
• Due to the high-number of application received, only potential applicants will be contacted. 
• Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.

• The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.

  In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented