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Objective 1: Objective 1: Ensure robust pharmaceutical management and supply chain control at state level

Tasks:

• Conduct quantification and forecasting of medicines and medical supplies based on morbidity data, consumption trends, and project targets.
• Maintain and update the state-level pharmacy stock database, ensuring completeness, accuracy, and timeliness.
• Conduct monthly physical inventories and reconcile stock discrepancies with logistics and finance teams.
• Enforce strict adherence to Good Storage and Distribution Practices (GSDP), ensuring temperature control, hygiene, and security of storage areas.
• Monitor pipeline, shelf life, and expiries; provide early alerts to prevent stockouts or wastage.
• Review and verify all drug requisitions from supported health facilities before submission to the Senior Pharmacist.
• Coordinate with the Logistics team on receipt, inspection, and documentation of medical shipments.
• Develop and update bin cards, stock cards, and ledger systems at the state warehouse and health facility level.
• Support disposal of expired or damaged medicines in compliance with AAH and MOH environmental safety standards.
• Ensure real-time availability of accurate stock data for reporting and decision-making.

Objective 2: Strengthen rational drug use and pharmacovigilance across supported facilities

Tasks:

• Conduct regular supervision and technical support visits to health facilities and mobile clinics.
• Review prescriptions and dispensing patterns to promote rational drug use and prevent misuse or overprescription.
• Lead awareness sessions for prescribers on adherence to Sudan Standard Treatment Guidelines (STGs) and Essential Medicines List (EML).
• Monitor antibiotic use and promote antimicrobial stewardship practices in line with national directives.
• Establish and maintain a pharmacovigilance reporting system for adverse drug reactions (ADR) and poor-quality medicines.
• Review patient registers and prescription data to identify irrational patterns and implement corrective measures.
• Participate in outbreak response by ensuring rapid quantification and distribution of emergency medicines

Objective 3: Strengthen data management, reporting, and coordination mechanisms

Tasks:

• Compile and validate monthly and quarterly state-level stock and consumption reports.
• Analyze consumption trends, wastage rates, and stock performance indicators for submission to the Senior Pharmacist.
• Support integration of pharmacy data into health management information systems (HMIS) and AAH reporting platforms.
• Prepare and submit timely pipeline monitoring updates and risk alerts on potential stock ruptures.
• Ensure data consistency between logistics, program, and finance records.
• Participate in inter-agency coordination meetings and provide pharmacy-related technical inputs.
• Liaise with SMOH to align AAH support with state supply plans and avoid duplication.

Objective 4: Capacity building, supervision, and quality assurance

Tasks:

• Conduct training needs assessments for facility pharmacy staff and develop tailored capacity-building plans.
• Deliver structured training on stock management, pharmacovigilance, rational drug use, and inventory documentation.
• Provide mentorship and on-the-job coaching to pharmacists, nurses, and dispensers in supported facilities.
• Supervise and evaluate the performance of pharmacy assistants at facility level.
• Conduct routine internal audits and spot checks on medicine management and documentation practices.
• Share feedback and improvement plans with the Senior Pharmacist and Health Manager for follow-up.
• Support development and rollout of standard operating procedures (SOPs) and checklists for pharmacy operations.

Objective 5: Strengthen compliance, coordination, and emergency preparedness

Tasks:

• Ensure all pharmaceutical activities comply with AAH, donor, and MOH policies and audit requirements.
• Support the Senior Pharmacist in supplier verification and quality assurance processes.
• Maintain up-to-date documentation for audits, donor reviews, and compliance checks.
• Participate in contingency planning for outbreaks or emergencies by developing pre-positioning plans and emergency drug kits.
• Provide regular feedback to the Senior Pharmacist on operational challenges, risks, and mitigation actions.
• Represent AAH in state-level pharmaceutical coordination platforms and technical working groups