Acción Contra el Hambre

Objective 1 - Ensure accurate and high?quality financial follow?up, including budget monitoring, treasury management, and payment processing, in line with organizational policies and procedures.(30%)

Financial Management 

• Ensure that ACF Procurement and Commitment of Expenditure Procedures are respected by checking all payments and reporting any discrepancies, especially related to VAT.
•  Verify that all invoices meet internal standards (date, supplier details, contact information, item specifications, unit and total prices, signatures) before payment, and report any irregularities in line with SOPs.
•  Proceed with payments through cash, bank transfers, or the Cash service provider platform and maintain proper follow?up with suppliers.
• Assistant the finance manager in updating the base cost coverage plan (e?CCP) and contracts budget follow?up (BFUs) monthly.
• Assistant the finance manager in preparing the monthly treasury request.

Bank and Cash Management:

•  Prepare the monthly bank reconciliations for Zahle bank account, prepare checks, internal and HQ payments, and proceed with cash payments.
• Confirm that the cash book balance and bank accounts balances match with Agresso registration.
• Maintain proper management of the cash box in line with the cash management policy and conduct weekly and monthly cash counts to ensure accuracy and compliance.

Objective 2 – Ensure accurate registration and reconciliation of all base-related transactions in line with Action Against Hunger (ACF) accounting policies and procedures, maintaining up-to-date records. Following registration, complete the archiving process and guarantee 100% compliance 60%).

• Record all types of transactions (e.g.: supplier’s payment, salaries, advances, internal transfers) in the accounting system according to ACF standard analytical accounting rules.
• Ensure that all entries are properly registered using the correct accounting codes.
• Ensure that the matching of accounts 4* and 5* is done monthly and prepare the proper registration for matching.
• Meet monthly deadlines for closing the accountancy. Ensure accuracy and timeliness of inputting to meet monthly deadlines.
• Analyze and correct the accountancy according to line manager and mission accountant feedback.
• Ensure proper digital and physical archiving of departmental records in accordance with Action Against Hunger (ACF) archiving policy.

Objective 3 – Security, Confidentiality and Emergency Response (5%)

• Respond to emergency requests when needed.
• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and performs the security management tasks that can be assigned in its protocols.
• Communicate with the security managers of the working location with any security related information or non-compliance with the security plan.
• Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.

Objective 4 – Support all humanitarian activities of ACF (2.5%)

• Support the emergency interventions of ACF, as per the employee’s competences.
• Support any activity that helps to reach ACF humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

• Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.

• Knowledge and compliance with safeguarding policy.