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The Accounting Assistant will ensure the proper management of the accountancy for the base, the monthly accountancy closing, the respect of ACF Procurement and Commitment of Expenditure Procedures and will respond to additional tasks or changes as identified by the Base Finance Officer.

• Ensure the proper registration and matching for all the transactions related to the base according to Action Against Hunger’s (ACF) accounting policies and procedures, and to make sure that the registrations are up to date.

•  Ensure the correct expense allocations of all project budgets at the base level.

•  Resolve any discrepancies or irregularities s/he will find in records or documented transactions. 

•  Enforce and improve the quality of archiving processes within the Admin Department.

Objective 1: To ensure the appropriate registrations for all the transactions related to the Base (80%)

• Record various transactions in the accounting system ensuring accuracy and reliability of recorded information.
• Conduct monthly matching of transactions and ensure proper registration.
• Ensure the correct allocation of all expenses as per the procurement requests and cost coverage plan.
• Ensure that all entries are properly registered using the correct accounting codes.
• Proceed with the verification of all accounting codes ensuring the follow-up of all pending transactions (advances to be returned, opened accounts).
• Ensure that all tax rules and regulations (VAT, NRT, Daily Workers, etc.) are respected (invoices, registration in the accountancy, etc.) and report to the Line Manager any discrepancies.
• Revise the bank and cash register with the Accounting & Finance officer on a weekly basis to ensure that it matches the cash and bank books.
• Meet monthly deadlines for closing the accountancy. Ensure accuracy and timeliness of inputting to meet monthly deadlines.
• Analyze and correct the accountancy according to line manager and mission accountant feedback.
• Perform any other financial and accountancy support tasks as requested by the line manager.

Objective 2: To support in the appropriate digital and physical archiving of all supporting documents (20%)

• Conduct daily digital and physical archiving tasks in alignment with ACF's archiving policy during the monthly financial and accounting closing process, with guidance from the line manager.
• Perform daily scanning of VAT and NRT invoices, verifying their accuracy, and timely upload to designated folders.
• Promptly notify the line manager of any missing or incomplete documents for a timely resolution.
• Assist in consolidating contracts to streamline the process and ensure accuracy.
• Support internal and external audits by meticulously preparing and organizing the necessary supporting documents.

Objective 3:  Security

• Respect the security rules specified in the mission and capital base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan.
• Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.

Objective 4: Support humanitarian activities of Action Against Hunger

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Objective 5: Gender & Safeguarding (cross-cutting)

• Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.
• Knowledge and compliance with safeguarding policy.
• Promote gender equality within the humanitarian and/or development work.

• Record and process all financial transactions accurately in the accounting system and ensure proper coding and registration.
• Perform monthly account reconciliations and support month-end financial closing to ensure accounting records are complete and accurate.
• Monitor budget allocations and compliance with financial and tax regulations, including VAT, NRT, and other applicable requirements.
• Maintain digital and physical filing systems by archiving financial documents, scanning invoices, and ensuring supporting documents are properly organized.
• Support audits and ensure confidentiality and compliance with ACF policies, safeguarding standards, and security procedures.

• Bachelor's degree in Accounting or a related field, with relevant professional experience in accounting.
• Strong understanding of accounting principles, cash management, document archiving, and financial procedures, with a high level of confidentiality and attention to detail.
• Minimum of 1 year of accounting experience, preferably within an NGO or non-profit environment.
• Fluency in both English and Arabic is required; French is considered an asset.
• Advanced Microsoft Excel skills and proficiency in Microsoft Office applications, with experience using ERP systems and accounting software considered an advantage.