Finance Officer - Iligan (Filipino Nationals Only)/1891


Duración : 9 Months
Fecha de inicio : Inmediatamente
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Ensuring sound accounting, admin, and financial management according to the procedures defined for the mission and within the Action Against Hunger admin and financial management framework. The post-holder will ensure that Action Against Hunger Administrative and Financial Procedures are put into operation efficiently within Iligan Base.


Las principales actividades que desempeñaras son las siguientes:

Objective 1: To lead the financial management of the base

  • At the request of the Admin Coordinator, working on the annual budget and proposals, provide the Finance Department with information relevant to the structural costs of the base
  • Analysing the consistency of cash forecast with the Budget Follow Up and keeping the Finance Department and Program Managers informed
  • In accordance with the structure of the financing plan, taking part in the process of allocating costs to certain donor contracts
  • Participating in the preparation of reports to funding bodies and in audits
  • Anticipating and monitoring financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keeping the Admin Coordinator and Head of Base informed

Objective 2: To ensure an appropriate bank management in the base

  • To be in charge for all the bank accounts in Iligan base.
  • To supervise update bank book on daily basis according to each transaction.
  • Since AAH is using internet banking system, therefore it is necessary to make sure that for each transaction we have enough support documents in place.
  • To implement and respect the AAH authorization expenses procedure, requiring the authorization from the Country Director or Head of Base in all payment transactions and supporting documentation
  • To make the necessary exchange and other bank operations, such as bank reconciliations.
  • To prepare the monthly treasury sheet, for each currency.
  • Responsible for collating forecast of expenditures of the mission 
  • To seek the approval to purchase or acquire assets more expensive than the amount authorized for the base.
  • To ensure that the funds are available in the base to accommodate project needs and settle obligations. Coordinate request, if necessary, with other bases for unresolved fund issues.
  • To be in charge to keep trace of any communicated documents with bank and keep a copy of said documents in separate folder.
  • To validate any check payments and check vouchers prior to issuing a check 

Objective 3: To ensure an appropriate cash management in the base

To manage the cash books and cash boxes (PHP, USD and Euro), on a daily basis, on computer, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances.

  • To release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the CD or HoB and the Logistics department.
  • To implement and respect the AAH authorization expenses procedure, requiring the authorization from the CD or HoB in all payment transactions and supporting documentation.

 Objective 4: Accountancy and budget management

  • To follow up the monthly expenditures of the base in coordination with Logistics Department, according to this monthly budget given at the beginning of the month (= validated forecast of expenditures).
  • To check invoices/receipts: matching with the corresponding internal order form for the amount and the description of items in Iligan base.
  • To give the appropriate codification on all the invoices (budget lines, accounting codes).
  • To follow up with base administrator about kind contributions with partners and beneficiaries and report to Admin coordinator.
  • To make sure that for kind contribution AAH has justified support documents.
  • To do field visits in case of need.
  • Check partners report and vouchers, making sure that reports coincide with Aggresso and are in line with signed contract.

 


Esta descripción encaja contigo?

* Bachelors Degree in Accountancy, Commerce, Finance/Business Management or Administration or related area.

* Knowledge of Admin procedures is compulsory and as well as expertise in accounting and finance.

* At least 3 years of experience on a similar role in development or humanitarian projects implemented by national/international NGOs/UN bodies/ Government.

* Good knowledge of Office package (Excel) and accounting software (AGGRESSO)


Nuestro paquete retributivo:
  • Compensation: based on Action Against Hunger grid and candidate's previous experience
  • Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
  • Project-based Employment

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