Objective 1: Ensure management of the base’s stocks (35%) | |
| Responsible for |
| Guarantee that the procedures and instructions of stock management are followed |
| Ensure follow-up of stocks and pay particular attention to use-by dates of food and medicine |
| Draw up a monthly inventory |
| Keep all documents related to stock management up to date |
| Produce the monthly stock follow up for all stocks of the base |
| Check minimum stocks balances when updating stock cards and report anticipated shortages to the Log CO |
| Tasks |
| Make sure the physical check matches with the Bin Cards, Stock Cards and Stock follow up |
| Identify the most used items and prevent shortage |
| Keep the stock organized with identified area for each department, downloading area and preparation area |
| Ensure to communicate any recommendation with your line manager to improve the warehouse condition and arrangement |
Objective 2: Ensure the quality of the storage condition (30%) | |
| Responsible for |
| Check daily that the store is clean and is regularly disinfected and ventilated |
| Check the temperature and humidity of the store using the humidity/temperature detector |
| Check the sanitary conditions of new products (absence of parasites) |
| Remove infected products and inform the Log Co. |
| Report any problem with the quality and quantity to the Log Co. |
| Tasks |
| Follow up of temperature and humidity is available in the stock |
| Make sure repellent items are available in the stock |
| Produce lost report for all broken or damage items |
| Close control of the quality of the items must be done and validated for each delivery |
Objective 3: Manage shipments (20%) | |
| Responsible for |
| Examine the deliveries: quantity, quality, documentation |
| Complete the various dispatch documents |
| Ensure safe loading and downloading into/from transportation vehicle |
| Tasks |
| Make sure all documents are dully filled and signed when transmitted to the carrier |
| Check if all parcels are well made to protect the items during transportation |
| Inform consignee in advance of the shipment and the size of it |
| Always have the means/men power needed for the shipments and good warehousing |
| Coordinate with the technical team for sample check and take the lead to return any shipment doesn’t the technical expectation as approved with the provider |
Objective 4: Procurement and logistics support (15%) | |
| Responsible for |
| Provide the needed support for processing the procurement for the Program and the base as requested by his/her line manager |
| Responsible for the soft and Hard archiving as per ACF archiving procedure |
| Ensure accountability, transparency, and due diligence as per Action Against Hunger Principles and Code of Conduct |
| Tasks |
| Support Log Manager in the procurement process such as quotation requests, suppliers’ visits, price monitoring etc. |
| Support base logistician on supplier’s assessment and evaluation |
| Organize and archive documentation for purchases following internal procedures according to Kit Log |
| Support Log Manager in obtaining necessary data for Procurement Purchase Plans and project proposals. |
| Follow up of procurement orders in a timely manner. |
| Make sure the archiving system for stock management document is clear, scanned and uploaded on SharePoint. |
Objective 5: Security | |
| Tasks |
| Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols. |
| Communicate to the security managers of the working location any security related information or noncompliance with the security plan |
Objective 6: Support humanitarian activities of Action Against Hunger | |
| Support the emergency interventions of the organization as per the employee’s abilities. |
| Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities. |
| Promote gender equality within the humanitarian and/or development work |