The position holder will be a member of the operation department of the organization which aims to assess, implement and monitor emergency projects in Bicol region in a timely manner. He/she identifies threats, analyzes and prioritizes gaps and recommends or implements corrective actions.
Objective 1: Emergency Management
- Monitor humanitarian context in the country
- Lead emergency needs assessment and preparation and dissemination of situation reports in coordination with the Country Director.
- Take the lead in setting-up new offices for emergency response in coordination with other departments
- Direct oversight in the planning, managing, supervising, and implementation of the assigned project(s) in coordination with the sectorial referents and Technical Coordinator and other departments in a timely manner.
- Ensure projects are implemented in line with donor guidelines and Action Against Hunger standards
- Lead and/or support the writing of quality proposals and reports
- Ensure mainstreamed cross-cutting issues in the planned activities in coordination and consultation with the Program Development & Implementation Coordinator, technical coordinators, and other departments
- Develop and organize of adequate monitoring and evaluation of all the activities in coordination with the technical leads
Objective 2: HR/Finance/logistic management (Emergency context)
- procurement planning and close monitoring and feed backing on Financial Management Tool).
- Coordinate the budget forecast and follow up and participate in the design of new budgets.
- Ensure the application of the Log Kit forms and procedures pertaining to the supply chain, procurement, transportation/movement, and warehousing.
- Proper planning and management of assigned staff and conducting regular performance assessment of the staff managed directly.
- Comply with HR policies and systems established in the mission.
- Comply with the necessary branding and communications guidelines of the organization.
- Work with relevant departments in monitoring and following through of attaining the agreed objectives.
- Ensure to foster conducive working relationships within the team, and a collaborative environment for the project.
- With proper conflict management skills, ensure open communication and quick action to potential team issues/concerns.
- Adhere to the Mission Reporting system and submit the reports requested on-time
Objective 3: Humanitarian Representation and Coordination
- Holding regular meetings with the project staff and attending mission management team and preparing minutes of meetings
- Provide data and information/inputs for any communication-related activities to Communications Department
- Participate at technical level in negotiations with external actors and donor as requested
- Support the mission in identifying possible partners in the Philippines to be engaged in projects/programs
- Ensure project(s) related information is shared with cluster in coordination with technical leads
- If needed, represent the organization in relevant working groups/clusters in sectors the project works into and echo results the coordination team
- Ensure regular updating to coordination team of project activities, meetings attended, partnerships formed, and other relevant activities
Objective 4: Safety and security
- Ensure staff safety and security in line with Action Against Hunger’s safety and security protocol and policies and reports incidents to Logistic coordinator and Country Director
- Monitor, analyse security context and report to line manager and security focal person in Manila
- Adhere to the Mission Security Reporting system and submit the reports requested on-time
- Respect the Security rules of Action Against Hunger and coordinate with logistics coordinator
- Report any security or other incidents in the field that may interrupt project activities directly CD and Logistic coordinator
- Ensure the respect and compliance of the mission security rules by the team
- Support the implementation, revisions and drawing protocols of the security management and business continuity plans