Under the supervision of the compliance manager and the functional Head of base Officer, s/he will:
- Support in the archiving procedure implementation in the Base.
- Follow up on the correct execution of each department archiving procedure from 2018-2022 and MoF request
- Coordinate the consolidation of each contract archiving consolidated dossier.
- Follow up and coordination of the response to any preventive control.
- Gain exposure to the different technical departments (WASH, FSL, Nutrition, Health) to develop basic technical knowledge and enhance skills relevant to the humanitarian sector.
- Participate in field visits with technical teams to observe and understand project implementation in real settings.
Objective 1: Coordination of the digital archiving in the Zahle Base for previous period (50%)
Responsible for
- Managing the digital Archiving process 2018-2022
- Addressing any requests from other departments related to archiving.
- Scan all physical documents per each department and post on Teams
- Coordinate between compliance and technical departments
- Coordinate and support between departments.
- Consolidate and report to line manager
Objective 2: Learning, Exposure to Technical Departments, and Field Visits (25%)
Responsible for
- Participating in short-term learning opportunities in WASH, FSL, Nutrition, and Health departments.
- Accompanying technical teams on field visits to observe project implementation.
- Attend orientation sessions with each department to understand their work.
- Support each department in basic administrative or field-related tasks, as applicable.
- Assist in data entry, reporting, or logistics to gain hands-on experience.
- Participate in team meetings and discussions to gain insight into sector-specific activities.
- Join field visits to observe community-based projects, infrastructure work, and humanitarian interventions.
- Document key learnings from office and field exposure and present a summary report at the end of the assignment.
Objective 3: Audit (15%)
Responsible for
- Support the support department in the auditing preparation
- Support in the development and implementation of compliance procedures and policies
- Update the Audit follow-up on teams
- Inspect items delivered from bases and report in case of pending issues or challenges
- Record progress of audit requirements collection and report it with Compliance Manager
- Support bases and technical in collecting supporting documents if needed
- Supports in the update of base workflow in audits’ preparation
- Prepares the first draft of quality of requirements before sharing with audits as per internal policies
- Coordinates with bases the delivery of supporting documents to/from coordination
- Ensure proper hard copies of archiving of assigned audit documents
- Ensure proper soft copies archiving of assigned audit documents
- Support in preventive control and timesheet analysis
Objective 4: Archiving Room (10 %)
Responsible for
- Support Zahle base in arranging the archiving room
- Support the base in arranging the archiving room
- Create the inventory list of the documents
- Ensure that all folders are labeled correctly and easy to access
- Arrange archiving documents per Technical departments
Objective 5: Support humanitarian activities of Action Against Hunger
- Support the emergency interventions of the organization as per the employee’s abilities.
- Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
- Promote gender equality within the humanitarian and/or development work
Objective 6: Gender & Safeguarding (cross-cutting)
- Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.
- Knowledge and compliance with safeguarding policy
- Promote gender equality within the humanitarian and/or development work