The Grant Manager position, in close collaboration with the mission's Deputy Director, will ensure the supervision, monitoring and regular support to the management of the mission's grant portfolio. This includes accompaniment and quality control throughout the entire lifecycle, from the identification and negotiation with donors and potential partners, to the preparation of proposals and the implementation cycle. In the latter, the Grant Manager should accompany and monitor technical, financial and logistical planning, with attention to under-implementation and delays, quality control and compliance with grant regulations, and ensure good accountability, including stakeholder communications and donor reporting.
The Grant Manager will be expected to lead and coordinate the process of developing high quality funding proposals, concept notes and reports in compliance with donor regulations, and will follow established HQ and mission related processes and ensure that all documentation is in line with Action Against Hunger internal guidelines.
Objective 1: Grant management for the ongoing projects
Tasks
- Update the information and schedule on reporting obligations and proposal development, ensuring key staff are aware of and respect deadlines. Regularly share updates with DCD, coordination team, and HQ.
- Follow up on the timely implementation of all planning tools and mechanisms (technical, financial and logistical), as well as MEAL for each contract (with attention to the harmonisation of indicators and means of verification), for timely and regular internal and external accountability.
- Ensure that comprehensive donor files are created, regularly updated and available for use.
- Provide briefing documents and support the development of relevant external communication tools for donor visits/meetings.
- Coordinate with the MP3 team, in particular Admin-Fin Coordinator, Logistics Coordinator and Compliance Technician, on issues of compliance with donor and contractual requirements, in relation to reports, audits and required documentation.
- Act as focal point for external communications with donors for all matters related to grant management and reporting, including communication and visibility products on implementation progress.
- Support in the identification, implementation and follow-up of capacity building needs of MP2 technical teams, with emphasis on Heads of Projects in grant management, donor requirements according to the respective regulations and key accountability issues.
Objective 2: Identification, coordination, preparation, drafting and submission of quality and timely proposals/concept notes, following Action Against Hunger validation processes and taking into account donor guidelines.
Tasks
- In coordination with the Country Director, liaise with HQ staff (across the Action Against Hunger International network, including the Donor Relations Unit and Madrid HQ MP2) on potential funding opportunities, as requested, including donor mapping and opportunities.
- Under the direction of the Deputy Director, and in consultation with the technical, logistical and admin-fin coordinators and Country Director, design, coordinate, gather inputs and relevant information to draft full proposals (including logical framework, technical description, budget and other necessary annexes) or Concept Notes to be submitted to donors.
- Ensure and monitor the quality of the design of project proposals in response to calls for proposals and/or on their own initiative in accordance with donors' priorities and interests and in compliance with their frameworks (donors' own regulations, guidelines and languages), and participate in early technical discussions with donors, where feasible.
- In coordination with mission management, ensure and supervise that project proposals and/or concept notes respond to and contribute to the Strategic Framework for the Central America mission, and ensure respect for the standard operating procedures of Action Against Hunger and the integration of cross-cutting approaches (gender, climate crisis/environment and protection), in accordance with Action Against Hunger policies.
- Liaise with HQ or donors for follow-up and monitoring of proposals submitted, in order to support the mission's budget planning. Coordinate any donor feedback and ensure timely submission of the requested feedback and its dispatch.
Objective 3: Quality control of reporting and timely accountability internally and externally to stakeholders, donors and beneficiary populations
Tasks
- Coordinate donor reporting processes, in collaboration with the various relevant areas, to gather information/inputs and ensure timely submission of high quality programmatic/technical and financial reporting
- Assist the BoPs and technical teams in the preparation of donor reports, and in the follow-up of partners for quality inputs, ensuring that reports conform to donor requirements, meet quality standards and are submitted on time. Special emphasis should be given to the quality of reports submitted in English.
- Ensure that quality and timely reporting requirements are maintained for the mission and that processes are streamlined and efficient.
- Review and capitalise on recommendations and lessons learned to improve accountability to stakeholders, donors and beneficiary populations of ongoing projects. This includes the production of inputs for communication and accountability beyond the mandatory reporting to donors.
Training:
- Bachelor's and/or Master's degree in Humanitarian Action, International Cooperation or any related field (social sciences, law, economics etc.)
- Desirable: Specialised courses/training in humanitarian and development project management, project financial management, monitoring and evaluation, cross-cutting issues (gender, HR, protection).
Previous experience:
- At least 3 years of experience in grants management in similar roles, with a focus on planning, implementation, monitoring, and reporting processes.
- Proven experience working with humanitarian organizations, preferably with Action Against Hunger or similar NGOs, and the ability to collaborate effectively with diverse teams.
- Demonstrable experience in project formulation and financial management, ensuring alignment with donor requirements and organizational strategy, with preferred experience in humanitarian and development projects, and a solid understanding of sector-specific challenges and needs.
- Previous experience working in international, volatile, and high-risk environments, adapting strategies to local challenges while ensuring operational continuity and safety.
Specific technical expertise:
- Extensive experience in proposal writing – Proven ability to develop high-quality proposals for institutional and private donors, with a strong command of the logical framework approach and theory of change, including indicator definition, impact measurement, donor regulations, compliance requirements, and coordination of proposal development processes.
- In-depth knowledge of donor compliance and grants management – Expertise in donor compliance regulations and best practices in grant management, ensuring proposals and projects meet donor requirements while mitigating risks and navigating complex grant processes, including financial tracking and reporting.
- Donor reporting and accountability communication – Experience in preparing high-quality donor reports in English, synthesizing project results into clear and compelling narratives, and developing communication materials to enhance transparency and showcase project impact.
- Leadership in proposal development and capacity building – Demonstrated ability to lead multi-stakeholder proposal processes while managing multiple priorities under tight deadlines, along with expertise in designing and implementing capacity-building initiatives for teams and partners to strengthen institutional processes and enhance project outcomes.
- Expertise in gender mainstreaming, human rights, and protection – Strong knowledge of gender-sensitive programming, human rights, and protection principles, ensuring their integration into project design, implementation, and alignment with global best practices.
- Sectoral expertise in key humanitarian and development fields – Strong understanding of ACF’s key sectors, including health and nutrition, food security and livelihoods (including CBI), WASH, disaster risk management, and migration, ensuring projects align with sectoral priorities and best practices.
- Coordination, communication, and adaptability – Excellent ability to coordinate with diverse teams and stakeholders, strong written and verbal communication skills, and flexibility to work remotely while adapting to shifting priorities.
Languages:
- High level of written and spoken English
- Arabic and/or French will be an asset
PQR system management
- Knowledge, ownership and rigour in anti-bribery, corruption and abuse of power policy.
- High rigour in monitoring the Questions, Complaints and Answers System
We offer immediate incorporation to a dynamic international network with the following remuneration package:
- Formal work contract: 12 months renewable.
- Base: Port Sudan (Sudan)
- Salary: according to Action Against Hunger salary scale and to candidate’s previous experience.
This packaged includes:
- Expatriate insurance (health, live, repatriation, travel, etc.)
- Break flights/trips to defined area: (break per diem: 215 EUR)
- Yearly holiday return flight ticket
- Accommodation and housing expenses (in shared guest house)
- Travel costs to and from the mission.
- 28 working days of paid leave per year
- Emotional care service at the service of the employee and family.