The Grants & Partnerships Senior Officer plays a key role in ensuring the quality, compliance, and effectiveness of Action Against Hunger’s grant management and partnership portfolio in Syria. Based in Damascus, the role supports the full project cycle through timely donor reporting, coordination with internal and external stakeholders, and strategic engagement with national partners. The position also contributes to the mission’s localisation agenda, supporting capacity strengthening of local actors and improving overall programme accountability, efficiency, and impact.
Objective 1: Grants Management and Donor Reporting (50%)
- Coordinate timely preparation, quality assurance, and submission of donor reports in compliance with donor guidelines and formats.
- Develop and maintain a reporting schedule and tracker to ensure timely submissions and internal reviews.
- Collaborate with Programme, MEAL, and Finance teams to collect and consolidate data and inputs for donor reports
- Ensure alignment between narrative and financial reports.
- Support quality proposal development processes by sharing lessons learned and reporting data.
- Maintain an organized digital archive of donor reports, reporting tools, and donor communication.
Objective 2: Partnership and Consortium Management (25%)
- Maintain the day-to-day communication with consortium partners in support of ACF role as consortium lead .
- Manage relevant administrative and logistical arrangements required to fulfil ACF’s role according to the agreed governance mechanism of consortia.
- Support ACF Technical and MEAL Coordinators in their roles as technical leads .
- Support the consolidation of consortium reporting as needed according to the reporting and grants management mechanisms established for the consortium.
- Coordinate with the ACF Partnership Finance Officer to support monitoring of consortium spending and forecasting .
- Prepare the relevant documentation to frame new partnerships (contract/agreement, budget, procurement plan, workplan, etc.) in coordination with relevant colleagues .
- Collaborate with Program Managers to organize partners’ kick-off meetings, review and close-out meetings, in coordination with technical staff and support units, and follow-up on action points arising from these meetings.
- Facilitate the review of partners’ progress reports to ensure implementation is on track, address any questions and comments to partners, and escalate major issues to the Operations Coordinator and DCD Operations/Programme.
- Support Program Managers’ monitoring of partners’ budget consumption and execution forecasting in coordination with the finance department.
Objective 3: Support Partnership Strategy and Identification of Partners (15%)
- Assist in building and maintaining effective partnerships with local NGOs, INGOs, and service providers.
- Conduct an initial and then periodical partner mapping exercise in Syria, including ACF relevant Sector- and location-specific mapping .
- Contribute to the development of a Strategic Partnership and Localization Plan for the Syria mission by providing concrete and contextualized recommendations for partnership by Sector/base and partner shortlists based on a periodical mapping exercise.
- Manage due diligence and partner risk assessment tasks for prospective (or due diligence update for existing) partners in Syria, including coordinating the collection of documents and information from the (prospective) partner organization.
- Establish tools for evaluation/review of active partnerships, including identifying capacity-strengthening needs for the Partner in coordination with relevant departments to ensure implementation, flagging changes/concerns in partnership risk or quality levels.
- Support the development and implementation of partner-specific capacity-building plans, ensuring the required ACF support and facilitating partners in developing their capacity in areas of need identified through the partner risk and capacity assessment and/or discussions between ACF and identified partners.
Objective 4: Knowledge Management, Compliance, and Learning (10%)
- Maintain updated grant files, templates, and donor guidelines.
- Support the audit and compliance department with audit processes by providing donor reporting documentation and narrative clarifications.
- Develop tools and templates to improve reporting quality and compliance.
- Contribute to after-action reviews and lessons-learned sessions for grant cycles.
Contract period: 6 months renewable base on Action Against Hunger fund and performance.
Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
Duty station: Damascus
- Candidates may be contacted for other suitable positions within Action Against Hunger.
- Due to the high-number of application received, only potential applicants will be contacted.
- Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented