Ensure coordination between Logistics and the other departments in the Base to provide the adequate level of support to Action Against Hunger operations in its area of responsibility.
Objective 1: Ensure the proper functioning of the supply chain in accordance with Action Against Hunger standards
- Ensure the implementation of authorized signatures on the base.
- Ensure compliance with Action Against Hunger procedures (KitLog V3.8) at each stage of the supply chain;
- Ensure the best ratio of cost, quality and time of the supply chain (purchase, transport, stock) in its entire area.
- Advise, inform and alert on the processing of PRs to requesters.
- Ensure and control deliveries to projects and departments.
- Have a thorough knowledge of the market in their area.
- Supervise stock management.
- Maintain accurate records of logistics activities, procurement, inventory, shipments, and asset management.
Objective 2: Ensure the smooth running of the base's general facilities
- Ensure the safety of the working and living environment.
- Manage the construction, rehabilitation and maintenance of buildings required for the operation of the base and the living environment.
- Ensure the supply of water and energy to all structures necessary for the operation of the base and the living environment.
- Ensure the planning of the movement of vehicles on the base (owned or rented);
- Ensure communication with the base's staff on planned maintenance and related malfunctions.
Objective 3: Monitor and manage equipment
- Supervise the allocation and use of equipment.
- Ensure the installation, maintenance and repair of equipment.
- Update the list of equipment in the base.
- Oversee and manage the management of the vehicle fleet (maintenance, cost monitoring, administrative management)
- Manage the monitoring and maintenance of the generator (if any).
Objective 4: Manage the base's IT resources
- Resolve users' current problems in coordination with Logistics/IT Officer.
- Provide software support to users for information and e-mail sharing.
- Check that network equipment is working properly (router, Internet modem, access point)
- Ensure that computer standards are respected on workstations.
- Supervise the data backup system (usage of one drive)
Objective 5: Manage the logistics team at the base (when applicable)
- Organise the work of the base logistics department.
- Delegate activities and monitor their proper execution.
- Manage the recruitment of the logistics department staff.
- Contribute to the development of the training plan.
- Provide training for his/her team.
- Conduct evaluation interviews.
- Provide technical support to the team if necessary.
Objective 6: Reporting
- Produce a complete monthly logistics report:
- Contract Follow up (CFU)
- Procurement Follow up (PFU)
- Equipment list and Small Inventory report
- Fleet management report (if applicable)
- Environment Report
- Stock Report