Objective 1: Ensures the mission implements comprehensive HR policies and procedures, and remains compliant with local labour laws and Action Against Hunger guidelines
- Participates in the definition of the Mission HR strategy and makes proposals to achieve mission objectives.
- Monitors mission activity to ensure teams remain compliant with the mission HR policies and procedures, established according to the Action Against Hunger HR Tool Kit.
- Maintains Internal Regulations up-to-date, reviews the document periodically, in case of any modification that should be implemented and immediately after any change in labor law.
- Ensures that any HR policy/procedure is effective both in general operations and emergencies.
- Supports the Country Director and other supervisors whenever staff management issues require informal or formal action, ensuring each case is appropriately documented.
- Serves as the mission’s focal point for all HR issues.
Objective 2: Ensures HR administration is accurately maintained as per Action Against Hunger and local regulations, personnel files, employment contracts and organisational charts in the HRIS
- Ensures complete and up-to-date personnel files are maintained for all locally hired staff in the People Management Software.
- Prepares and monitors the details of all local labour contracts. Ensures all staff has valid employment contracts and updated job descriptions.
- Keeps the country organization charts up-to-date.
- Supervises the travel and visa arrangements.
Objective 3: Lead the national salary grid review
- Define each position for which Action Against Hunger wants to set a competitive pay scale.
- Lead the benchmarking and research wage scales in other NGOs and companies.
- Forecast the growth and size of the workforce for the next years.
- List the type of non-salary compensation to measure the overall competitiveness.
Objective 4: Oversees the payroll and benefits administration for the mission
- Ensure that financial and none financial benefits are in compliance with the national laws and AAH guidance.
- Validates expat leave entitlements.
Objective 5: Supports the mission’s recruitment of national and expatriate staff
- Reviews all job descriptions at the start of the recruitment process to ensure that they are standardized across the mission. Suggests changes to the supervising manager so that they reflect the current and upcoming program needs and activities, identifying required qualifications as well as both essential and preferred selection criteria.
- Implements standard and best practice recruitment procedures for all locally hired staff.
- Wherever possible, assists all program managers and coordinators with interviewing and selecting new staff (especially for new positions and key line management positions).
- Prepare and up-date the annual HR forecasting plan.
- Leads and implements staff retention initiatives.
Objective 6: Communicates HR matters both internally (within the mission) and externally (to Madrid HQ)
- Ensures all expat documentation is complete: Contracts Return Forms, insurance forms, Performance Appraisals, Time Sheets, among other. Works closely with the HR Manager in Madrid to ensure that missing documentation are identified and addressed.
- Delivers an HR briefing to all new staff, both locally hired and expats. Ensures that briefing and debriefing schedules are prepared for all staff, as well as preparing country ‘Welcome Packs’.
- Identifies local legal representation and consults with him/her on all matters pertaining to local employment contracts, disciplinary actions and matters in which Action Against Hunger may have legal or financial responsibilities.
- Ensure HR reporting is delivered timely and in due form to HQ, both monthly reporting and any other required reports.
Objective 7: Lead HR Projects at mission level