Human Resources Coordinator - Roster HQ/5122


Duration : To be determined
Start date : ASAP
You'll contribute to ending world hunger by ...

 GENERAL OBJECTIVES:

  • To support the mission in implementing the current HR policies and package. 
  • To ensure proper compensation and benefits administration, contracts management, recruitment, staff development and training, employment policies, personnel record-keeping, workers compensation and medical benefits systems. 

Key activities in your role will include

Objective 1: Ensures the mission implements comprehensive HR policies and procedures, and remains compliant with local labour laws and Action Against Hunger guidelines

  • Participates in the definition of the Mission HR strategy and makes proposals to achieve mission objectives.    
  • Monitors mission activity to ensure teams remain compliant with the mission HR policies and procedures, established according to the Action Against Hunger HR Tool Kit.    
  • Maintains Internal Regulations up-to-date, reviews the document periodically, in case of any modification that should be implemented and immediately after any change in labor law.    
  • Ensures that any HR policy/procedure is effective both in general operations and emergencies.    
  •  Supports the Country Director and other supervisors whenever staff management issues require informal or formal action, ensuring each case is appropriately documented.    
  • Serves as the mission’s focal point for all HR issues.    

Objective 2: Ensures HR administration is accurately maintained as per Action Against Hunger and local regulations, personnel files, employment contracts and organisational charts in the HRIS

  • Ensures complete and up-to-date personnel files are maintained for all locally hired staff in the People Management Software.    
  • Prepares and monitors the details of all local labour contracts. Ensures all staff has valid employment contracts and updated job descriptions.    
  • Keeps the country organization charts up-to-date.    
  • Supervises the travel and visa arrangements.    

Objective 3: Lead the national salary grid review

  • Define each position for which Action Against Hunger wants to set a competitive pay scale.    
  • Lead the benchmarking and research wage scales in other NGOs and companies.    
  • Forecast the growth and size of the workforce for the next years.    
  • List the type of non-salary compensation to measure the overall competitiveness.        

Objective 4: Oversees the payroll and benefits administration for the mission     

  • Ensure that financial and none financial benefits are in compliance with the national laws and AAH guidance.    
  • Validates expat leave entitlements.    

Objective 5: Supports the mission’s recruitment of national and expatriate staff

  • Reviews all job descriptions at the start of the recruitment process to ensure that they are standardized across the mission. Suggests changes to the supervising manager so that they reflect the current and upcoming program needs and activities, identifying required qualifications as well as both essential and preferred selection criteria.    
  •  Implements standard and best practice recruitment procedures for all locally hired staff.    
  •  Wherever possible, assists all program managers and coordinators with interviewing and selecting new staff (especially for new positions and key line management positions).    
  • Prepare and up-date the annual HR forecasting plan.    
  •  Leads and implements staff retention initiatives.  

Objective 6: Communicates HR matters both internally (within the mission) and externally (to Madrid HQ)

  • Ensures all expat documentation is complete: Contracts Return Forms, insurance forms, Performance Appraisals, Time Sheets, among other. Works closely with the HR Manager in Madrid to ensure that missing documentation are identified and addressed.    
  • Delivers an HR briefing to all new staff, both locally hired and expats. Ensures that briefing and debriefing schedules are prepared for all staff, as well as preparing country ‘Welcome Packs’.    
  • Identifies local legal representation and consults with him/her on all matters pertaining to local employment contracts, disciplinary actions and matters in which Action Against Hunger may have legal or financial responsibilities.
  • Ensure HR reporting is delivered timely and in due form to HQ, both monthly reporting and any other required reports.    

Objective 7: Lead HR Projects at mission level


Do you meet the profile required criteria?
  • University degree in HR Management or related social sciences discipline preferred.
  • Post graduate qualification in Human Resource Manager will be an added asset.
  • Confirmed knowledge in HR and management in Humanitarian context.
  • 3 years of experience in a similar position.
  • Previous experience in the humanitarian sector.
  • Excellent level of English. Knowledge on other languages is positively considered.
  • Orientation to results and strategic vision.
  • Mobility (national/international).

Our remuneration package:
  • Salary: According to Action Against Hunger salary scale and to candidate’s previous experience.
  • Formal work contract.
  • National and international mobility may be needed. 
  • Expatriate insurance (health, live, repatriation, travel, etc.).
  • Break flights/trips to defined area.
  • Yearly holiday return flight ticket.  
  • Accommodation and housing expenses (in shared guest house).
  • Travel costs to and from the mission.
  • 25 working days of paid leave per year.


Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.

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