Under the supervision of the compliance manager and the functional Head of base Officer, s/he will:
- Support in the archiving procedure implementation in the Base.
- Follow up on the correct execution of each department archiving procedure from 2018-2022 and MoF request
- Coordinate the consolidation of each contract archiving consolidated dossier.
- Follow up and coordination of the response to any preventive control.
Objective 1: Coordination of the digital archiving in the Tyre Base for previous period (60%)
Responsible for
- Digital Process Management 2018-2022
- MoF request
- Any other request from other department
Tasks
- Scan all physical documents per each department and post on Teams
- Coordinate between compliance and departments
- Coordinate and support between departments.
- Consolidate and report to line manager
Objective 2: Internal support in the MOF inspection (20%)
Responsible for
- Process Response to External Audits
Tasks
- Support in planning the MOF inspection at base level
- work the information required by the line Compliance manager.
- coordinate between the base and coordination requirements.
- Reviews and proposes improvements to the process of complying with the plan
Objective 3: Audit (15%)
Responsible for
- Support the support department in the auditing preparation
Tasks
- Support in the development and implementation of compliance procedures and policies
- Update the Audit follow-up on teams
- Inspect items delivered from bases and report in case of pending issues or challenges
- Record progress of audit requirements collection and report it with Compliance Manager
- Support bases and technical in collecting supporting documents if needed
- Supports in the update of base workflow in audits’ preparation
- Prepares the first draft of quality of requirements before sharing with audits as per internal policies
- Coordinates with bases the delivery of supporting documents to/from coordination
- Ensure proper hard copies archiving of assigned audit documents
- Ensure proper soft copies archiving of assigned audit documents
- Support in preventive control and timesheet analysis
Objective 4: Archiving Room (5%)
Responsible for
- Support Tyr base in arranging the archiving room
Tasks
- Support the base in arranging the archiving room
- Create the inventory list of the documents
- Ensure that all folders are labeled correctly and easy to access
- Arrange per department
Objective 5: Support humanitarian activities of Action Against Hunger
- Support the emergency interventions of the organization as per the employee’s abilities.
- Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
- Promote gender equality within the humanitarian and/or development work
Objective 6: Gender & Safeguarding (cross-cutting)
- Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.
- Knowledge and compliance with safeguarding policy
- Promote gender equality within the humanitarian and/or development work
The other benefits include:
- Lumpsum amount of $300
- Work accident Insurance
- 1.5 days of paid holidays per month
- Approx. 18 days per year of public holidays
- Many training opportunities